Section: Project management and documentation

Assumption: Project management will be delivered via a weekly update email and up to five 1 hour video catch up calls. Post each video call, an AI-generated summary and transcript will be provided in place of manually written action logs or formal minutes. A detailed project tracker will be developed at the start of the project for reference throughout until completion.

Agreed item: Confirm that Ave will form a detailed project plan and timeline, into which Governance Intelligence will map content as needed.

• Agreed. Any additional meetings are scheduled only by exception and subject to availability

Source: GI website scoping workshop notes (12 Jan, 10–12pm)

Section: Project management and documentation

Assumption: Project management will be delivered via a weekly update email and up to five 1 hour video catch up calls. Post each video call, an AI-generated summary and transcript will be provided in place of manually written action logs or formal minutes. A detailed project tracker will be developed at the start of the project for reference throughout until completion.

Agreed item: Confirm that it will be acceptable to have a weekly email recap of work completed that week, what's on for next week and upcoming milestones.

• Agreed. Friday afternoons these are sent

Source: GI website scoping workshop notes (12 Jan, 10–12pm)

Section: Project management and documentation

Assumption: Project management will be delivered via a weekly update email and up to five 1 hour video catch up calls. Post each video call, an AI-generated summary and transcript will be provided in place of manually written action logs or formal minutes. A detailed project tracker will be developed at the start of the project for reference throughout until completion.

Agreed item: Confirm that 5 ad-hoc hour long meetings can be used as and when needed throughout the project.

• Agreed. More can be added at flat rate cost if required

Source: GI website scoping workshop notes (12 Jan, 10–12pm)

Section: Project management and documentation

Assumption: Project management will be delivered via a weekly update email and up to five 1 hour video catch up calls. Post each video call, an AI-generated summary and transcript will be provided in place of manually written action logs or formal minutes. A detailed project tracker will be developed at the start of the project for reference throughout until completion.

Agreed item: Confirm that post-session AI-generated reports will be provided by Ave following meetings, summarising discussion points and decisions.

• Agreed. Ave’s AI tool to deliver these

Source: GI website scoping workshop notes (12 Jan, 10–12pm)

Section: Project management and documentation

Assumption: Project management will be delivered via a weekly update email and up to five 1 hour video catch up calls. Post each video call, an AI-generated summary and transcript will be provided in place of manually written action logs or formal minutes. A detailed project tracker will be developed at the start of the project for reference throughout until completion.

Agreed item: Confirm that manually written action lists, formal minutes, or bespoke documentation of calls and presentations are not included unless explicitly requested and scoped separately.

• Correct

Source: GI website scoping workshop notes (12 Jan, 10–12pm)

Section: Project management and documentation

Assumption: Project management will be delivered via a weekly update email and up to five 1 hour video catch up calls. Post each video call, an AI-generated summary and transcript will be provided in place of manually written action logs or formal minutes. A detailed project tracker will be developed at the start of the project for reference throughout until completion.

Agreed item: Confirm that it is acceptable to use the IR Impact training guides and update to be suitable for the GI website, rather than authoring from scratch.

• Correct

Source: GI website scoping workshop notes (12 Jan, 10–12pm)

Section: Project management and documentation

Assumption: Project management will be delivered via a weekly update email and up to five 1 hour video catch up calls. Post each video call, an AI-generated summary and transcript will be provided in place of manually written action logs or formal minutes. A detailed project tracker will be developed at the start of the project for reference throughout until completion.

Agreed item: Confirm if a hosting support/website maintenance package will be needed, with or without monthly catch up calls.

• Merge them and have it slightly longer. (ie 90 mins)

Source: GI website scoping workshop notes (12 Jan, 10–12pm)